GDPR Policy

The Alf Webster Museum of Stained Glass 416 Great Western Road, Glasgow, Scotland

Effective Date: 12/11/2025

  1. Our Commitment to Your Privacy
    We care about your privacy. This policy explains how The Alf Webster Museum of Stained Glass (“we”, “our”, or “the Museum”) collects, uses, and protects your personal information in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This applies to information we collect in person, through our website, by email, or via donation forms.
  2. Who We Are
    Data Controller:
    The Alf Webster Museum of Stained Glass
    416 Great Western Road, Glasgow, G20 2NN
    FACT THREE is a Company Limited by Guarantee Registered in Scotland No. SC319714
    Recognised as a Charity, Scottish Charity Registration No.SCO38373.
    Contact: Hello@webstersglasgow.com
  3. The Information We Collect
    We collect and store the following personal data when you interact with us:
    Donations
  • Your name, contact details, and donation amount
  • Payment details (securely handled by trusted payment providers)
  • Gift Aid declarations (if applicable)
    Visitors and Enquiries
  • Your name, email address, and any details you provide when you contact us
  • Correspondence you send us by email or through forms
    Mailing List Subscriptions
  • Your name and email address
  • Your communication preferences
    We do not collect more information than necessary and will never sell your data.

4. How We Use Your Information
We use your data to:

  • Process donations and Gift Aid claims
  • Send receipts and thank-you messages
  • Manage event bookings and respond to enquiries
  • Send newsletters or updates (only if you opt in)
  • Meet our legal and financial obligations
  • Our Legal Grounds for Using Your Data
  • We only process your data when we have a lawful reason, such as:
  • Consent: when you agree to receive emails or newsletters
  • Contract: when processing a donation or booking
  • Legal obligation: for Gift Aid and financial reporting
  • Legitimate interests: to manage supporter relationships

5. How Long We Keep Your Data
We keep personal data only as long as necessary.

  • Donation and Gift Aid records: up to 6 years (as required by law)
  • Mailing list information: until you unsubscribe or ask for removal
  • General enquiries: up to 12 months after resolution

6. Who We Share Data With
We may share limited information with trusted third parties who help us operate the Museum, such as:

  • Payment processors (for donations)
  • Email newsletter platforms
  • HM Revenue & Customs (for Gift Aid claims)
    These partners comply with data protection laws and handle data securely.

7. Your Data Rights
You have the right to:

  • Access your personal data
  • Correct inaccurate or incomplete data
  • Ask us to delete your data (“right to be forgotten”)
  • Withdraw consent for emails or marketing
  • Object to certain types of processing
  • Request a copy of your data in a portable format
    To exercise these rights, contact us at:
    Hello@webstersglasgow.com

8. How We Protect Your Data
We use secure systems to protect your data, including encryption, password protection, and
restricted staff access.

9. Updates to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available here on our website.

10. Contact Us
If you have any questions or wish to make a data request, please contact:
The Data Protection Officer
The Alf Webster Museum of Stained Glass
416 Great Western Road, Glasgow
hello@webstersglasgow.com
If you’re not satisfied with our response, you can contact the Information Commissioner’s
Office (ICO):
http://www.ico.org.uk
0303 123 1113

FACT THREE is a Company Limited by Guarantee Registered in Scotland No. SC319714.

Recognised as a Charity, Scottish Charity Registration No.SCO38373.

�� Contact: Hello@webstersglasgow.com